Guidelines for authors
Please submit your paper is in its final form by 30 July 2008
Drafts are not acceptable. Following are some basic guidelines that we would like you to follow when preparing your text for publication.
Manuscript Length
We recommend that your text does not exceed 6000 words. The total number of words includes the general text, all quotations and final list of works cited.
If your word processing program has a word count feature, you can keep track of your total while you work. If your computer won’t count the words for you, you should estimate the length the old-fashioned way. The standard rule of thumb is that one “word” is equivalent to 5.5 characters (characters include letters, punctuation marks, and spaces between words). To determine the approximate number of words in your manuscript, count the characters on a given line (it is best to choose various lines at random and determine the average length); divide by 5.5 to arrive at the number of words per line; multiply this figure by 25 (the number of lines per page) to determine the number of words per page; and finally, multiply by the total number of manuscript pages.
Style
Authors should use the Chicago Style (Humanities) Please be sure to consult the provided guidelines and follow them rigorously and consistently.
Use the same typeface (Times New Roman) and the same point size (preferably 12 point) for the entire manuscript, including notes, extracts, bibliography, appendices, contributor bios, caption manuscript, etc.
Double-space the entire manuscript, including notes, block quotes, extracts, poetry/lyrics, bibliography, appendices, contributor bios, caption manuscript, etc. Do not add extra line spaces or skips between paragraphs (unless intended to indicate a new section) or between notes or bibliographic entries. Double spacing allows room for your project editor and copyeditor to make comments and corrections.
Eliminate all formatting that is not essential to your manuscript. Avoid ALL-CAPS, changing fonts, or excessive use of bold face. However, please do use your software’s italicization feature (if available), rather than underlines to indicate italicized words. Do not auto-hyphenate your manuscript. Do not attempt to design or layout your manuscript pages
Do not justify your manuscript. Use flush left/ragged right.
Do not use hard returns (starting a new line by using the Enter/Return key) within a paragraph; only use hard returns at the end of a paragraph or at the end of lines of poetry, lyrics, and lists.
Use the tab key for paragraph indents. Do not use the space bar or automatic indent feature.
Use a single space after all punctuation. There shouldn’t be any double spaces between words or punctuation in the entire manuscript.
For ellipses in the middle of a sentence, use three periods with spaces between them . . . with a space before the first period and after the last period. Use four periods if at the end of a sentence. . . . with no space before the first period. Do not use the special ellipses key code.
Use a single hyphen, with no space on either side, between two numbers to indicate a range. Type dashes as two consecutive hyphens, with no space between them or on either side.
Page format: A4, all margins 2 cm
Use “ ” for quotes; ‘ ’ for emphasis.
Notes are numbered consecutively within each paper by using Word default system for footnotes. Wherever possible, for primary sources, cite only a standard, accepted edition available to scholars and students.
Notes should be kept to a minimum. Several page or line references may be placed in parentheses in the text. Care should be taken to ensure there is no confusion as to what is being referred to.
For long quotes, highlight the text of the quotation and then use the tab key to indent it the whole paragraph.
Please run the Spell-Check option on your word-processing software before submitting the final manuscript.
All direct quotations from and references to other works must be cited at first mention in the notes.
Provide an alphabetical listing of works cited at the end of the paper.
Permissions
Authors are responsible for securing and paying for permission to reprint any material
protected by copyright that is not considered fair use.
Permission is generally required for the following types of copyrighted material:
Extensive excerpts from prose works
Excerpts of nearly any length from poetry or song lyrics
Nearly any type of illustrative material, including artwork, drawings, and photographs
Charts, tables, or maps that have appeared in published works and are being reprinted in the exact form as the original. (Newly drawn charts or maps generally do not require permission, but credit or source information should be supplied.)
Unpublished letters, diaries, or manuscripts
See below for more specific guidelines. The permissions process can be complicated, time-consuming, and expensive. We urge you to keep your illustrations and copyrighted material to an absolute minimum.
Images, Illustrations, Art, Graphs (“Figures”)
Figures submitted electronically must be done as .tif or eps files scanned at minimum 300 dpi for halftones or minimum 1,200 dpi for line art. Avoid submission of other files types such as .jpg or .gif files, since they are “compressed” file types that lose quality if modified in any way (while .tif and .eps files remain unaffected). Illustrations on the Web should not be used, as they are usually only 72 dpi which results in poor quality when the images are printed. It’s best to obtain the original image from the website administrator if you wish to use an image found on the Web. If you submit a hard copy of any figure, we need a black-and-white glossy print, transparency, or slide of the original artwork; photocopies are not acceptable.
Electronic art must also be saved as grayscale, not RGB or CMYK. It must be sized at least as large as it is to appear in print (e.g., for a 6x9 book, anticipate that working space of a page is 4 ½ inches width and 7 inches height). Art files should always be supplied separately from main text.